AI simplifies document search in the public sector

Managing large volumes of documents is becoming an increasingly complex challenge, especially for organizations that work with heterogeneous archives and regulated processes. In this context, adopting Artificial Intelligence technologies capable of "making sense" of data can make a real difference.

This is exactly what CYTSA has done, relying on AyGLOO — a Mashfrog Group company specializing in GenAI, XAI, and AgenticAI solutions — to develop a generative AI solution based on RAG technology, designed to improve efficiency, quality, and compliance in document search.

CYTSA and AyGLOO driving efficiency in the public sector

CYTSA is an international consulting and engineering group active since 1982, specializing in the water cycle, public-sector projects, and innovation. It provides technical, economic, and legal consulting, support for contracting, and water resource management.

AyGLOO, leveraging its solid expertise in Generative AI and Explainable AI, designed and implemented for CYTSA a solution based on generative AI using RAG technology (Retrieval-Augmented Generation).

Thanks to this solution, CYTSA can query complex document archives — containing different formats, diverse metadata, and unstructured data — using natural language, obtaining dynamic, contextualized answers grounded in real sources. This approach makes it faster and more reliable to retrieve acts, resolutions, regulations, and technical or contractual documentation, greatly simplifying processes that have traditionally been labor-intensive.

In summary, AyGLOO has transformed a major operational challenge — the complexity of document management — into an opportunity for efficiency, governed by principles of transparency and compliance.

Tangible benefits, from efficiency to data governance

• Efficiency and speed
  The new solution enables rapid information retrieval, eliminating the need to manually search through large and heterogeneous archives.
   
• Cross-format, multi-source search
  PDFs, Word documents, databases, and mixed formats can all be queried seamlessly. RAG technology makes it possible to enhance answers with precise references to the original documents.
   
• Quality, transparency, and compliance
  The generated answers are traceable and linked to concrete documentary sources — an essential requirement for a company like CYTSA, which operates in the public sector on regulated projects and under strict governance, traceability, and accuracy obligations.
   
• Data governance and AI reliability
  Because AyGLOO specializes in tailored, fully integrated implementations — including on-premise deployments when needed — CYTSA’s adoption of the solution ensures confidentiality, integrity, and compliance with regulatory and security standards.

A qualitative leap in document management

For CYTSA, integrating an artificial intelligence solution developed by AyGLOO means making a qualitative leap in document management, reducing operational time and costs while increasing overall effectiveness. In a context where transparency, speed, and compliance are essential, the ability to access reliable information quickly and easily represents a true competitive advantage.

For AyGLOO and the Mashfrog Group, the project reaffirms their ability to bring AI "to the last mile," turning complex technological solutions into concrete operational tools that are customized and integrated within real-world contexts.

The collaboration between CYTSA and AyGLOO demonstrates how Artificial Intelligence can become a true enabler of digital transformation. For CYTSA, it means modernizing document management and improving efficiency and governance; for Mashfrog, it means strengthening its role as a strategic partner for the digitalization of the public sector and consulting in the era of Artificial Intelligence and Agentic AI.